Section A – The President

1.      The president shall be an ex-officio members of all committees except the Nominating Committee.

2.      The president shall preside at all meetings of the Board of Directors and the Executive Council.

3.      The president shall be responsible for making an annual report of all ILDA business and progress to the Board of Directors and to the ILDA convention.

4.      The president shall determine the necessity of and have authority to call meetings of the Board of Directors, Executive Council and the various committees at any time.

5.      The president may poll the Board of Directors or the Executive Council in writing and/or by email/fax/TTY or video communication device at any time for directions essential to the operation of the ILDA.

6.      The president shall prepare the agenda for the Executive Council meetings early enough for the secretary to send it out prior to the meeting.

7.      The president shall appoint the following chairmen:

a.      Mission Projects.

b.      The U.C. Jones Memorial Right Hand Award.

c.      Scholarship Fund.

d.      The ILDA God’s 1000 Club.

8.      The president shall conduct a training program for all members of the new Board of Directors during the ILDA convention.

9. The president must keep in close contact and expect to receive quarterly reports from the convention host chairman.

 
Section B – The President-Elect

1.      The president-elect shall be elected by a majority vote at an ILDA biennial convention from a list of candidates prepared and submitted by the Nominating Committee.

2.      In the absence of the president, the president-elect shall act as the president.

3.      The president-elect shall have two duties:

a.      Chairman of the Law Committee.

b.      Parliamentarian.

4.      If for any reason the office of the president becomes vacant, the president-elect shall assume the responsibilities of the president.

a.      He/she shall be called “acting president” for the remainder of the term of the vacant office.

b.      He/she shall become the ILDA president when the term of the vacant office expires.

5.      A member of the Board designated by the president and/or the president-elect shall act for the president in the absence of both the president and president-elect.

6.      If for any reason the office of the president-elect becomes vacant, the Board of Directors shall elect from within the Board a member to serve until the election at the next ILDA convention, at which both a president and a president-elect shall be elected.

 
Section C – The Secretary

1.      The secretary shall attend all meetings of the Executive Council and the Board of Directors. The secretary shall keep an accurate record of the minutes and shall have charge of the ILDA minute books. Annually the secretary shall send an approved copy of the minutes to the historian.

2.      If the secretary is unable to attend a meeting of the Board of Directors or the Executive Council, the president shall appoint an acting secretary.

3.      The secretary may sign all official papers and documents in the name of the ILDA as authorized to do so by the Board of Directors.

4.      The secretary shall have supervision of the ILDA records and correspondence and shall report matters of concern and interest to the Board at each meeting of the Board of Directors.

5.      The secretary shall give notice of all ILDA meetings.

a.      Notices shall be mailed at least sixty (60) days prior to the meeting to all persons involved, unless otherwise stated in the Constitution.

b.      Notices shall contain all information covering the meeting such as travel instructions, location, directions and the agenda and/or program.

6.      The secretary shall prepare copies of the minutes of all Board of Directors and Executive Council meetings and of all the correspondence of concern and interest and shall mail them to all members of the Board of Directors no later than one (1) month after each meeting.

7.      The secretary shall send the convention minutes to every congregation and/or field no later than two (2) months after the convention.

8.      The secretary shall keep records of unfinished business (both convention and Board to make sure it is brought up for action.

 
Section D – The Treasurer

1.      The treasurer shall be responsible for the safe-keeping of the ILDA funds, and shall deposit these funds in the name of the ILDA in a bank or depository that is recognized in the Federal Reserve System.

2.      Subject to resolutions or regulations of the Board of Directors, the treasurer shall make no disbursement without proper vouchers or receipts to support and record the disbursement.

3.      The treasurer shall give the Board of Directors and the ILDA an accurate account at least once per year of all the transactions and the financial condition of the ILDA.

4.      The treasurer shall open a checking account in the name of the ILDA and keep an accurate accounting of all deposits and withdrawals.

a.      The treasurer and/or president-elect shall be the only persons authorized to make deposits or sign checks in the account.

b.  The bank shall have at least one (1) other officer’s name, address and signature as backup if the treasurer is unable to perform his/her duties.

c.      Audits of all accounts shall be made at least annually by two (2) auditors. These auditors shall be ILDA members nominated by the treasurer and approved by the president. They may not be members of the Finance Committee. They shall meet with the treasurer before the Board meeting to do their work. They shall report their findings to the Board of Directors and the ILDA.

5.      Subject to the approval of the Board of Directors, the treasurer may choose an assistant.

6.      The treasurer shall be the chairman of the Finance Committee and shall present the budget to the Board of Directors and the ILDA.

7.      The treasurer shall annually send a list of paid-up members to the president and the secretary. The treasurer shall send a list of paid-up members to the convention host committee at least three (3) months before the convention begins.

8.      Except for monies sent for The Deaf Lutheran subscriptions, he/she is authorized to receive, record and deposit all monies or donations etc. into the appropriate ILDA accounts.

9.      He/she will mail membership renewal reminders and maintain a current membership list.

10. He/she will send official ILDA thank you cards to all contributors.